Whether you’re just beginning your Japanese study or already at an advanced level, chances are you will still encounter unfamiliar words that leave you reaching for a Japanese dictionary. Whether it’s through an app or a traditional paper dictionary, having the right tool can make all the difference.

As interest in the Japanese language continues to grow, despite its reputation as one of the most challenging languages to learn does the number of available Japanese dictionaries. But with so many options out there, how do you choose the right one? In this article, we will be reviewing the most popular Japanese dictionaries across categories, from paper dictionaries to smartphone apps.

What Makes a Good Japanese Dictionary? 

A good Japanese-to-English dictionary is a must-have tool for all Japanese learners. It helps us to learn Japanese faster and more efficiently. It must have 100% accuracy and be up-to-date, meaning that it must be updated every few years. Looking at the learner level the dictionary is at is also very important, as a beginner isn’t going to be using or learning the same words as someone getting ready to take the JLPT N1.

And lastly, having key features in the dictionary to help users retain more of what they are reading will be useful. This could include having some basic grammar worksheet usage. So, depending on what you are looking for, these key distinctions will help you in deciding which dictionary it is that you may need and can get the most use out of.

Looking for apps to learn Japanese? Check out these 30 apps for Japanese learning!

Best Japanese Paper Dictionaries

Traditional paper dictionaries have been used by people for many years. Because they are printed, they are a reliable source of the most accurate and detailed explanations for words and sentences.  Here are our recommended paper dictionaries for Japanese learners.

1. Kodansha’s Communicative English-Japanese Dictionary

Widely referenced as the most comprehensive English-Japanese dictionary available. It has an all-inclusive word bank of 22,000 words with the support of 190,000 sample questions. It includes Japanese translations for common words, technical terms, and even slang. Additionally, phrasal verbs, specific expressions, idioms, and related grammar points are also included. Most importantly, there is furigana to ensure users the ease of reading.
In conclusion, this is a well-rounded paper dictionary suitable for all levels of Japanese learners.

Buy Kodansha’s Communicative English-Japanese Dictionary on Amazon.

2.Oxford Beginner’s Japanese Dictionary (Multilingual Edition)

This highly rated dictionary was designed to help English-speaking learners have a comprehensive and straightforward introduction to Japanese. It covers vocabulary needed within the first year of study, has notes on grammar, and overall helps guide readers on the culture of Japan. They provide clear examples to show how the language will be used in varying contexts, and is overall well-organized. One of its key features, too, is that the dictionary is split into two sections: The first, where words are organized alphabetically in Japanese, then the second part is organized alphabetically in English.

Buy Oxford’s Beginner Japanese Dictionary on Amazon.

3. Kodansha’s Furigana Dictionary

If you are an absolute beginner in Japanese and would like a dictionary that matches your beginner level. We recommend you use this. It is a basic English-Japanese and Japanese-English dictionary with 30,000 applicable basic Japanese words.
As its name suggests, there is always furigana on top of every kanji in the dictionary to assist the user as they read.
Despite having a smaller word bank, the explanations for each term are precise and comprehensive. For example, words are explained with thousands of examples of sentences. Differences in the usage of similar words are clarified in the dictionary. In conclusion, this is the first Japanese dictionary for beginners.

Buy Kodansha’s Furigana Dictionary on Amazon.

Electronic Japanese Dictionaries

If you feel that it is too troublesome flipping through thousands of pages on a paper dictionary, you may consider getting an electronic one.
Electronic Japanese dictionaries are portable, fast and with useful features such as kanji writing recognition and integrated audio. Some may also have multiple dictionaries stored. This allows you to avoid the trouble of carrying a heavy book around.

Electronic dictionaries have one big weakness – most Japanese electronic dictionaries are built for Japanese English learners. Therefore, the user interface is in Japanese most of the time. If you are a beginner in Japanese, we do not recommend you to get one.

The price of an electronic dictionary depends on its features and the number of dictionaries stored. While older models with basic functions cost less than 40 US dollars, some newer models have more features and bigger word banks are priced up to $500.

Because of the convenient translation websites and apps today, it is almost pointless to spend money on simple electronic dictionaries. As such, we advise you to purchase a newer model with better features. Specific models we recommend is Casio’s ED 9800 Series. It is the comprehensive English-Japanese dictionary series with the latest features. The latest model has the largest word bank supported by 20 English-Japanese dictionaries and 11 Japanese-Japanese dictionaries. Some online dictionaries have audiobooks attached to them, so users are able to double-check what they are saying sounds the same (or similar) to native speakers.

Best Online Japanese Dictionaries and Apps

If you are looking for an easy solution that is also free, we recommend you use an online dictionary and ap dictionary. Online dictionaries and apps only require your phone or laptop and an internet connection (some are even available totally offline). They are extremely convenient, easily accessible, and suitable for most people.
Here are our recommended online dictionaries and apps.

1. Weblio

Weblio is the largest Japanese dictionary website with about 11,370,000 words recorded. You can simply search for the English explanation of a Japanese word or vice versa. Detailed explanations from different dictionaries will be listed with example sentences, phrases, and related words. However, because of the Japanese UI, this website is only recommended to upper beginners and above.

Check out Weblio.

2. Jisho.org

This is a powerful English Japanese online dictionary with a simple user interface and easy-to-use functions. Advanced search options allow you to search for Japanese translations, Kanji, example sentences, and names.
You can also look for words by their radicals, drawings, and even voice input in both Japanese and English. And what is really great for Japanese learners is that you can identify words based on their JLPT level. Kanji from the words will also be listed on the right with their pronunciations and meanings. This online dictionary is extremely suitable for self-learners.

Check out Jisho.org.

3. Japanese Dictionary Takoboto (Android)

Rated the highest on Google Play, this is one of the best free offline Japanese dictionaries for Android. You can search for words using romaji, kana, kanji or alphabets. You can also search for the translation of complete sentences – just like jisho.org, you can search for kanji by their radicals. Other useful features, such as flashcards and custom word lists, make it even more convenient for use by learners.  If you are using an Android device, we highly recommend this app.

Check out Takaboto on Android.

4. Imiwa? (iOS)

A wordplay on the Japanese phrase, “What’s the meaning?” Imiwa is a popular free offline multilingual Japanese dictionary for iPhone. Like the one introduced above, this app also has a strong search engine that allows you to search by meaning, romaji, kanji or alphabet. Of course, you can also search for a kanji by radicals or by drawing it out. Animated stroke order diagrams, pronunciations, and definitions of the kanji will be shown in many languages.
For revision, you can review the words in your search history and create your vocabulary lists.  It is very highly rated and often suggested online.

Check out Imiwa on iOS.

5. Japanese(iOS/Android)

“Japanese” is a comprehensive offline Japanese dictionary for both Android and iPhone. It compiles every useful feature you can find in other Japanese dictionary apps. There are over 175,000 entries and 58,000 example sentences in this app, covering every Japanese word you would see. Moreover, it is more than just a dictionary. For users sitting for the JLPT or the Kanji Kentei, it has ready-built study lists for each level, getting you prepared for the tests.

Check out Japanese in iOS.

6. ALC

ALC is a well-established name in Japan’s language-learning world, known for its dependable and comprehensive resources. Its flagship online dictionary, Eijirou (英辞郎), is especially popular among professionals, including translators, thanks to its extensive database of example sentences, collocations, idiomatic phrases, and technical terms that are often missing from other dictionaries.

It’s particularly strong when you’re dealing with specialized vocabulary or need to understand how a term is used in different contexts. 

Check out ALC.

7. Nihongo

If you’re learning Japanese and use a phone or iPad, Nihongo is one of the best dictionary apps you can get your hands on. Created by developer and Japanese learner Chris Vasselli, the app is designed with learners in mind.

What makes Nihongo stand out is its seamless mix of dictionary and study tools. It automatically creates flashcards from words you look up, lets you add photos to help with memory, and shows whether a word is common, uncommon, or rare. 

There are also some clever features that make learning smoother. The app includes a Safari extension that adds furigana to kanji on websites, a handwriting tool for when you don’t know a kanji’s reading, and a “Clippings” feature that lets you save real Japanese text and study it later. You can even trace words you’ve saved back to the original content they came from. 

Check out Nihongo.

8. Kotobank

Kotobank is a Japanese-language online encyclopedia that lets you search across a wide range of dictionaries, encyclopedias, and databases.

It’s a go-to tool when you want quick, reliable definitions or need to better understand the deeper meaning of a Japanese term. The definitions often provide more nuance and cultural context than you’d get from a simple translation. 

Check out Kotobank.

9. Linguee

Linguee is a free online dictionary that supports multiple language pairs, including Japanese, German, Spanish, and more, translated from English. It’s easy to use and doesn’t require an account or login, which makes it a convenient tool for quick lookups.

What really sets Linguee apart is its vast number of example sentences. In addition to basic, tool-generated examples, it pulls real-world sentences from external sources like multilingual websites. These examples provide richer context and help you see how a word or phrase is actually used in natural writing. While not every translation is perfect—since most aren’t manually reviewed—it’s still an excellent resource for learners. 

Check out Linguee.

10. Tagaini Jisho

Tagaini Jisho is a free Japanese-English dictionary app available for both Mac and Windows. While its interface may look a bit old, it’s packed with features that are especially useful for serious learners. You can filter vocabulary by JLPT level, parts of speech, or kanji elements, making it great for targeted study. It even includes kanji stroke order animations to help with writing practice.

Other standout features include the ability to add custom tags and notes to entries, create flashcards, and even print out study booklets using foldable templates. These print-friendly sheets are perfect if you prefer offline learning or want something to carry around in your pocket.

Check out Tagaini Jisho.

11. Shirabe Jisho (iOS)  

“Shirabe Jisho” is owned by the same users who made Jisho.org, so now having a mobile interface that can be used in both Japanese-English or English-Japanese makes it all the better in our books. Its reliability stands out for users as well, with it having 4.9 stars out of 5 with over 7,500 ratings. 

Check out Shirabe Jisho.

Ready to Learn Japanese? Join Coto Academy!

There are many ways to go about learning Japanese, let alone many options for dictionaries. Take time for yourself and think about what will work best for you and your learning needs before you purchase your next dictionary. What are some features that you think will help you better comprehend Japanese? You could maybe trial a few to see what works best for you before totally submitting to one! 

If you’re looking for in-person practice or one-on-one help from a native speaker, Coto Academy may be what you need! With in-person classes or private online courses, Coto has a variety of options based on your needs to help you learn Japanese culture and language with ease!

If you are interested in studying Japanese in Tokyo, find out more about our school by filling out the form below. Courses can be found here.

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• Best Free Japanese Verb Dictionaries

ください (kudasai) and おねがいします (onegaishimasu) are one of the first phrases you’ll hear when you’re studying Japanese, typically used to ask for a favor or request. Their versatility — not to mention their relation to Japan’s culture of politeness and humility — is the reason you’ll find Japanese people using them a lot.

In essence, both words mean “please,” and it’s easy to use them interchangeably. Sure, in English, there’s only one way to say “please”, but in Japanese, it is a bit different. ください and おねがいします, but their contextual meaning and how to use them are different. .

This little semantic difference is backed by years and years of cultural preference. Beyond a simple translation, they are selectively used depending on the tone, context and sentence structure you’re going for. So when and how do you use kudasai and onegaishimasu separately? Continue reading in this blog!

Before we go further into the article, note that this article will use hiragana, so prior knowledge of them is a must. If you’re still learning them, don’t worry. Take a look at our hiragana chart to review them.

Jump to:

• The Literal Meaning of Kudasai and Onegaishimasu
• Contextual Meaning of Kudasai (ください)
• Contextual Meaning of Onegaishimasu (おねがいします)
• How to Use Kudasai (ください)
• How to Use Onegaishimasu (おねがいします)

The Literal Meaning of Kudasai and Onegaishimasu

ください or 下さい is derived from the verb くださる, which means to ”give me”. It is the humble honorific verb that means the same as くれる. Following this, ください is used when you want to get something from the other speaker or party. In English, we can translate it to “Please give me (this).” Thus the verb is describing the action of the “requester”

On the other hand, おねがいします or お願いします comes from the word 願い・ねがい, which means “wish” or “hope“. When you use おねがいします, you are basically asking someone to humbly do you a favor. Think of it as describing the action of the requestor. When used to tell someone to do something with おねがいします, it becomes less of a wish and more of an instruction (“to request”). When you are saying おねがいします, you are literally saying either “I’d like that” or “I beg of you.”

To get a better picture of how these two phrases differ, check out the example sentences.

ラーメン　を　ひとつください。
Give me one (bowl) of ramen.

サラダ　を　お願いします。
さらだ　を　おねがいします。
Salad, please.

Now that you know the literal meaning, let’s get into both words’ contextual implications.

Contextual Meaning of Kudasai (ください)

1. ください is used when asking something for yourself (or your group)

While these two words can be roughly translated as “please”, ください is used to make a request for something you are entitled to. In other words, you can’t use kudasai on someone’s behalf.

For example, Nをください translates to “Please give me N.” Take a look at a simple example below.

A：これ　を　ください (Please give me this)。
B：はい (Yes)。

2. ください is used to ask someone who is equal or below your social status

In Japan and its society, rank is important, and your position will determine the degree of politeness. This is why keigo (humble Japanese form used in business or work) is a big part of Japanese culture.

A teacher who is requesting something from their student will use ください instead of おねがいします because, having to bear the higher title, they can speak more casually. The same can be said when you are a guest (お客さま) ordering at a store or a restaurant.

You wouldn’t want to use “kudasai” to your manager or supervisor. Instead, you use it for making a request to a friend or someone who has a lower social status, like your こうはい (your junior at work or school).

鉛筆　を　ください
えんぴつ　を　ください
Give me the pencil.

Notice that in these example sentences, ください feels more like a command, closer to order. ください’s blatancy can feel awkward when it’s used to someone with a higher social status.

3. ください is used for only concrete or tangible things

You can only use ～をください for concrete things. For things like an understanding, explanation or other non-tangible requests, opt for おねがいします instead.

You can, however, tie the object with a verb (~te form) and add ください. Take a look at the example below.

説明　を　下さい。
せつめい　を　ください。
Explain, please (wrong).

説明して下さい。
せつめいしてください。
Please explain (correct).

4. ください is more casual when requesting an object

Simply speaking, ください has a more casual (not to be mistaken as rude) tone than おねがいします. It implies a demand and want, rather than a wish or request.

The same way Japanese men and women uses different suffix (kun, chan or san) and first-and-second pronouns (watashi, ore or boku), you’ll tend to hear men use ください more often than women.

水　を　ください
みず　を　ください
Give me (a glass of) water.

5. ください can be used to make formal commands

You can’t use onegaishimasu for commands, but you can use kudasai to do an action using the ~て formula. This is because “kudasai” can be used with a verb.

Keep in mind that ください is a less polite way of requesting an object (something tangible), but when it comes to making an order, it is considered polite. Take a look at the example below.

座ってください。
すわってください。
Please take a seat.

食べてください。
たべてください。
Please eat.

ちょっと待ってください。
ちょっとまってください。
Please wait a moment.

To make the command more casual (be careful when using it), you can omit the ください.

ちょっと待ってね。
ちょっとまってね
Wait.

Note that you can use a verb with onegaishimasu, but you have to change the verb into a noun. In this case, adding の (no) after it nominalizes a verb.

Contextual Meaning of Onegaishimasu (おねがいします)

1. おねがいします is used to make requests for someone who is higher than you or a stranger

Onegaishimasu has a more passive and humble tone to it. In fact, you’ll find おねがいします partnered together in other formal phrases: when you meet someone, when you reply to a mail or when you’re working together. It’s more commonly used to request a favor from a superior or someone you don’t know. This is because おねがいします is closer to “I beg of you” than “would you please.”

水をください。
みずをください。
(Give me) water, please.

水をお願いします。
みずをおねがいします
(A glass of) water, please.

Notice that in the example, kudasai feels more direct. This relates to Japanese culture. Japanese people are generally indirect communicators. They may be ambiguous when answering questions and making requests to prevent a loss of face or out of politeness. You can also use ‘kudasai’ for an item, but if you want to be more formal when requesting an object, use おねがいします instead.

If you want to be more humble use, you’d say おねがいいたします. いたします is the most humble form of “do” or する.

3. おねがいします is used when you are requesting a service you can’t fulfill yourself

東京駅　まで　お願いします。
とうきょうえき　まで　おねがいします。
To Tokyo Station, please.

When you’re requesting service for something you can’t do yourself, you mustn’t use kudasai. In the above situation above, you can’t travel to Tokyo Station alone. Instead, you’re asking a taxi driver to do it for you.

4. おねがいします is used for asking to speak to someone on the phone

This is one of the situations where only おねがいします is used (the other being asking for a service). When asking to speak to someone on the phone, you can only use おねがいします. You can’t ask someone to “give” you a person.

田中さんお願いします。
たなかさんおねがいします。
May I speak to Mr. Tanaka?

Similarly, you can’t ask for someone using kudasai as it is considered rude.

べんごしおねがいします。
May I have a lawyer, please.

5. おねがいします can be used to request abstract objects

～をお願いします can be used when you ask for abstract or non-tangible things. This includes explanations, understanding or cooperation.

One of the examples is an expression you’d often hear on train platforms or informal announcements.

ご協力　を　おねがいします。
ごきょうりょく　を　おねがいします。
We ask for your cooperation.

ご理解　を　おねがいします。
ごりかい　を　おねがいします。
We ask for your understanding.

Note that we use “go” ご to add a feeling of politeness. In Japanese, it is common to use the prefixes お and ご when using keigo. If you want to know more about them, check our introduction to Japanese honorific and humble form here.

How to Use Kudasai (ください)

Noun + を + ください

Kudasai (ください) is put after an object and its o particle (を).

It’s common in everyday conversation to skip the o (を) particle when using ください.

Verb ~て + ください

For this, you will need to know how to conjugate Japanese verbs into ~te (~て). There are three different conjugation groups, with some irregular verbs that have exceptions to the て form rules. If you haven’t learned them already, we’ve made a separate blog post on how to transform a verb into a ~te verb, complete with handy illustrated cards.

How to Use Onegaishimasu (おねがいします)

Noun + を + おねがいします

Similar to kudasai, おねがいします follows the o particle (を) and the object of the sentence. Remember that while you can replace ください with おねがいします, it depends on the context and social circumstances.

を in ～をおねがいします can be skipped, particularly in spoken conversations.

おねがいします can stand alone

はい、お願いします。
Yes, please.

宜しくお願いします。
よろしくおねがいします。
This phrase roughly translates to “I hope things go well” or “I hope you treat me well”.

There are a number of ways to translate the meaning of よろしくおねがいします, but the important point to note is that it is not said with regards to something that has already happened. Instead, it is used as an expression of gratitude, apology, explanation, or expression of something that will happen in the future.

Nominalized verb + おねがいします

To do this, use a plain-form verb and attach it to a の (no)

For the word たべるの, because it essentially becomes a noun, you can use it with おねがいします and do the following:

たべるの(を)おねがいします。

ちょっとまっておねがいします。
Please wait a moment. Wrong.

Although using it is pretty simple, we strongly advise you to say まってください instead.

Conclusion

Ultimately, both are equivalent to “please”, so you’re not going to be wrong no matter which one you use. Just remember that kudasai can be used for a te-form verb. Once you find your footing and preference, using them will be a breeze.

Start Taking Japanese Lessons at Coto Language Academy. Learn the “Real” Japan!

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Want to learn more Japanese phrases? Read our guide on:

• How to Use Ganbaru, Ganbatte and Ganbare
• What Does Senpai (先輩) Mean in English?
• How to Use San, Sama, Kun
• How to Use Otsukaresama Desu in Japanese

Knowing how to write a proper Japanese business email is an important skill when working for a Japanese company. In Japanese business culture, email serves as a medium that reflects professionalism and respect for hierarchy. It mirrors the careful etiquette and structure you’d find in face-to-face meetings.

Historically, building business relationships in Japan has relied heavily on face-to-face interactions, often involving formal client visits. However, in recent years, digital communication has become the norm. Even if you are working for an international company, it is always good to write a well-crafted business email allows you to establish and maintain professional relationships with Japanese clients. reading our guide on how to write a formal business email!

Want to fast-track your career in Japan? Coto Academy’s 3-month Business Japanese Course is designed to help you master keigo (business Japanese) and improve professional communication skills. Gain the confidence to speak with colleagues and clients, navigate meetings like a native, and open up new career opportunities!

Japanese vs English Business Email

Surprisingly, Japanese business emails are quite different from English emails, and often more complex, even if both are technically used in a professional setting. Even many Japanese people find it challenging to draft a proper email!

Japanese emails tend to be highly formal, emphasizing politeness. They often begin with seasonal greetings or expressions of gratitude such as “いつもお世話になっております (itsu mo osewa ni natte orimasu),” and may include a self-introduction even after initial contact.

The main message is usually indirect and carefully worded to maintain harmony, and the closing remarks are elaborate, often including apologies or humble requests like “何卒よろしくお願い申し上げます.” In contrast, English business emails are more direct and concise, typically beginning with a simple greeting like “I hope you’re well” and getting to the point quickly. There is less emphasis on hierarchy and formality, and requests are often straightforward (e.g., “Please confirm”).

These differences reflect broader cultural values: Japanese communication prioritizes relationship-building and group harmony, while English communication values clarity, efficiency, and individual accountability.

Let’s take a look at how to make a request politely in a Japanese business email.

A Good Japanese Email Structure

Japanese email structure follows the same structure as an English email; the main difference lies in how you word it.

A Japanese email consists of 7 parts.

How to Write Business Emails in Japanese

Japanese business emails have a ceremonial element to them, and because of that, there is more of a templated formal structure than the freeform letters we are used to in a Western context.

1. Subject Line

Like in Western practice, the subject line in a Japanese business email should clearly communicate the purpose of the message. It needs to be specific and informative enough that the recipient can understand the general context without even opening the email.

Example:
【○○株式会社】6月20日打ち合わせのご確認
【○○Kabushikigaisha】Rokugatsu hatsuka uchiawase no gokakunin
[XYZ Corporation] Confirmation of Meeting on June 20

2. Opening

The first thing to remember when it comes to writing a Japanese business email is the use of the word 様 (sama), one of the many Japanese honorifics. This is an important and polite suffix/honorific that is standard procedure for Japanese business emails. Other than that, always remember to express gratitude when you start your email.

You can use phrases such as「お世話になっております」which means “We become indebted to you” literally.

After you open your email, you would need to introduce yourself. Introduce yourself by stating your full name and your current company you are working for with your current position.

If this is your first time meeting the person and you are doing a follow-up with the person, you may use this phrase「ABC株式会社のアダムと申します」which means “this is Adam from ABC Corporation”. If this is not your first time meeting the person, you should use this phrase instead「ABC株式会社のアダムでございます」which also means “this Adam from ABC Corporation”.

Example:

Besides that, depending on the context, you may also want to include additional phrases, such as apologizing for a late reply, thanking the recipient for a quick response, or offering a polite apology for sending a sudden email.

Though not common, you can also use a very formal way of saying “How are you doing?”: お元気でいらっしゃいますか。

3. Email Body

The email body is where you clearly and politely state the main purpose of your message. It usually starts with a brief summary or context, followed by the details or requests. Use polite and humble language, and avoid sounding too direct or demanding.

An important tip when writing Japanese emails is that each sentence typically starts on a new line. This is different from English, where sentences are grouped together into paragraphs.

4. Conclusion and Closing

The closing phrases in a Japanese email should match the tone and content of your message while showing proper politeness and respect. Here are some effective closing phrases you can use:

Tip: While ご返信お待ちしております (Gohenjin omachi shite orimasu), meaning “I look forward to your reply” is very polite, it can sometimes feel like you are putting pressure on the recipient to respond quickly. Because of this nuance, it’s often better to use more neutral closing phrases in formal Japanese business emails.

Using Keigo in Japanese Business Emails

Depending on the type of relationship of business relationship you are writing to, there are 2 types of language forms.

The first form is 尊敬語 (Sonkeigo), which is the honorific language. This form conveys courtesy and respect for the person you are writing to. This form can be used not only to your listeners but also to a third person as well. The only difference is from the polite form. Keep in mind that this form is usually too formal, and instead, the humble form is used more often.

As for the second form, it would be 謙譲語 (kenjougo), which means humble form. This form is used when you want to show your respect to the person you are writing to for your actions by humbling yourself.

This step is very important as you would need to show your respect to the recipient. Thus, you would need to be very careful about which language forms to use.

If the two parties already have a close relationship, they can both leave some parts out. However, a word of caution that this would make the email less formal and more casual.

Vocabulary Business Japanese Vocabulary

Here is some vocabulary for you to help you in writing your own Japanese business email!

Dear: 拝啓・はいけい・Haikei
Subject: 件名・けんめい・Kenmei
Sender: 差出人・さしだしにん・Sashidashinin
Address: 宛先・あてさき・Atesaki
Urgent: 至急・しきゅう・Shikyuu
Notice: 通知・つうち・Tsuuchi
To whom it may concern:  ご担当者様・ごたんとうしゃさま・Gotantoushasama
Best Wishes: 敬具・けいぐ・Keigu
Signature: 署名・しょめい・Shomei

Tips for Writing Japanese Business Email

• Japanese business emails are usually more structured as compared to those from Western countries.
• It is important to leave a line between each new topic.
• When you are sending the same email to multiple people in the company, please make sure that you rank the names in accordance with their rank in the company

Business Japanese Email Template

Now that you have learned about Japanese emails, let’s look at a few examples!

1. Email templates for following up

You’ve sent important documents or materials to a client or colleague and haven’t received a response. It’s common practice in Japan to send a polite follow-up email. Below is a professional template you can use to follow up and kindly ask for confirmation regarding the materials you sent.

Japanese:

件名：資料ご確認のお願い（ABC株式会社・田中）

株式会社DEF
営業部　山田様

いつもお世話になっております。
ABC株式会社の田中と申します。

先日お送りいたしました資料について、ご確認いただけましたでしょうか。
お忙しいところ恐縮ではございますが、内容に問題がないかご確認いただけますと幸いです。

ご不明な点やご質問等ございましたら、どうぞお気軽にご連絡ください。
何卒よろしくお願いいたします。

失礼いたします。

ABC株式会社
田中太郎
tanaka@abc.co.jp
03-1234-5678

English:

Subject: Request for Material Confirmation (ABC Corp. – Tanaka)

Mr./Ms. Yamada, Sales Department, DEF Corporation

Thank you, as always, for your continued support.
My name is Tanaka from ABC Corporation.

I’m following up regarding the materials I sent the other day.
I apologize for troubling you while you’re busy, but I would be grateful if you could kindly confirm there are no issues with the content.

If you have any questions or need further clarification, please don’t hesitate to contact me.
Thank you very much in advance for your cooperation.

Sincerely,

Taro Tanaka
ABC Corporation
tanaka@abc.co.jp
03-1234-5678

2. Email templates for apologizing

Here’s a simple template you can use to apologize for the delay and resend your documents professionally.

Japanese:

件名：資料送付のご連絡とお詫び（ABC株式会社・田中）

株式会社DEF
営業部　山田様

いつもお世話になっております。
ABC株式会社の田中と申します。

資料の送付が遅くなり、誠に申し訳ございませんでした。
本日、改めて資料を添付させていただきますので、ご確認いただけますと幸いです。

お忙しいところ恐れ入りますが、ご確認のほどよろしくお願いいたします。
ご不明な点がございましたら、どうぞお気軽にご連絡ください。

何卒よろしくお願い申し上げます。

失礼いたします。

ABC株式会社
田中太郎
tanaka@abc.co.jp
03-1234-5678

English:

Subject: Apology and Notice of Material Submission (ABC Corp. – Tanaka)

Mr./Ms. Yamada, Sales Department, DEF Corporation

Thank you, as always, for your continued support.
My name is Tanaka from ABC Corporation.

I sincerely apologize for the delay in sending the materials.
I am resending the materials today and would appreciate it if you could kindly review them.

I apologize for troubling you while you are busy, but I would be grateful for your confirmation.
If you have any questions, please feel free to contact me.

Thank you very much for your kind cooperation.

Sincerely,

Taro Tanaka
ABC Corporation
tanaka@abc.co.jp
03-1234-5678

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Want to land a job in Japan? Don’t forget to read our guide on:

• How to Work in Japan in This Economy
• How to Write Rirekisho (Japanese Resume): Free PDF Template
• Common Japanese Job Interview Questions You Need to Master
• Ultimate Guide to Job Hunting in Japan

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