Dreaming of a Japanese name for your future child? Whether you love the culture or have a Japanese spouse, there are some common Japanese names that might give you some inspiration. Like “John” or “Maria” in English, there are some very popular Japanese names, some of them so common that you encounter them on textbooks! Regardless of that, each one carries a meaning that helps explain its staying power.

So, find out some of the most common names to know in Japanese and how to read them so that when you see them on staff name tags, you’ll know how to address them!

Should I Address Someone by Their First or Last Name?

In Japan, it’s customary to address people outside of your family and friends by their last name, especially when you first meet them. Generally, when you address someone you should respect or don’t know well, use their last name with an honorific suffix, like 〜さん (~san) or 〜さま (~sama). This is especially important in Japanese email, since it’s standard to start by addressing the person’s surname with a suffix. 

However, with family, friends, classmates, or close colleagues, you can be more relaxed and drop the formalities. It would come across as cold and unnatural to address someone you know by their surname. It’s more common to use their first name, often with a casual suffix like 〜くん (~kun) or even 〜ちゃん (~chan) to address them in a friendlier and warmer manner.

Most Common Japanese Family Names & Their Origins

There are over 100,000 distinct Japanese surnames, often related to geography, occupation, and nature.  A common name, such as 山田 (yamada), means “mountain field,” likely reflecting where the family lived. 

Before the Meiji Era, only nobles such as samurai officially carried surnames, often to tie themselves to the land they protected or ruled. However, during the Meiji Restoration, the government required all people, including commoners, to officially register a surname. Many had to choose a name, but only from a limited number of government-approved kanji. So, it was common to choose popular names they heard, which would vary by region. That’s why you’ll find certain surnames are common in some areas and not others. 

Married couples are generally required to officially use the same family name (usually the husband’s surname); however, this is actually not a traditional practice. Japan adopted it from the West and stipulated it into policy in 1898. But more companies and government organizations are accepting birth names, and Japanese government officials have raised the possibility of amending the policy multiple times. So, it might not be too surprising to come across Japanese couples with different family names.

List of the Most Common Japanese Surnames

Here is a list of the most common Japanese surnames, ranked by the number of people who carry them. (Note that while these names are the most common, they might not be very common in certain regions; most of the names are very uncommon in Okinawa):

SurnameMeaning/Description
1. 佐藤 (Satou)Satou is the most common surname in Japan, with around 1.99 million people carrying the name as of 2008. The name is particularly popular in Hokkaido, Tohoku, and Kyushu. The name comes from the famous 藤原 (Fujiwara) clan, from which the second kanji character, 藤 (Tou/Fuji), comes.
2. 鈴木 (Suzuki)Suzuki is the most common surname in the Kanto region and the second most common nationwide. The name literally means “bell tree.”
3. 高橋 (Takahashi)The third most common name, and is particularly popular in Tohoku and Shikoku. Takahashi translates somewhat to “tall bridge.”
4. 渡辺 (Watanabe)Watanabe is common throughout Japan, with higher concentrations around the Yamanashi and Shizuoka prefectures as well as Kyushu. However, the name actually originates from Osaka.
5. 田中 (Tanaka)Tanaka is another name you will commonly find across Japan; it is more frequent in Western Japan compared to other areas.  
6. 伊藤 (Itou)Itou is common in a variety of Japanese regions, such as the Kanto, Chukyo, and Sannin regions. Nagoya city has the highest number of individuals with the Itou surname. It also shares the same 藤 (tou) kanji as 佐藤 (Satou) and comes from the Fujiwara clan name as well. 
7. 山本 (Yamamoto)You’ve probably heard the name Yamamoto before since it’s quite common across northeastern and western Japan. It’s the most frequent name in the Kinki and Sanyo regions.  
8. 中村 (Nakamura)Nakamura is also very common throughout Japan, especially in the Western areas. 
9. 小林 (Kobayashi)Kobayashi is another very common name found across Japan, especially in Kanto, Shinetsu, Kinki, and Chugoku.
10. 加藤 (Katou)Katou originates from Ishikawa Prefecture and is now most common in the Chugyo region. It also comes from the Fujiwara clan name, as evidenced by its second kanji 藤 (Tou).

Top 15 Most Common Japanese Names

Japanese names are often inspired by many things such as nature or characteristics of the name itself. Many names are chosen based on their kanji meanings, aesthetics, or both. Kanji is actually a rather important aspect of Japanese names since each character can convey a certain meaning or even luck that parents might want to associate with their child. 

Similar to English, there are many names that are usually gendered as male or female. But you will also have plenty of unisex names as well. So, let’s dive into the most popular male, female, and unisex names based on a 2025 Meiji Yasuda Life Insurance survey.

Most Common Names for Girls

While Japanese female names vary widely, they often include 子 (ko) at the end, which is thought to give the name a more feminine appeal. So, common names like 花 (hana) might include 子 to make 花子 (Hanako). In this list, we include many names that often have 子 at the end but for the sake of simplicity, we mostly left it out. 

1. 翠 (Sui/Midori)

翠 (Midori) is the most popular female name, and it actually topped the list for the first time in 2025. The name translates to “kingfisher” and makes up part of the word for “jade,” which in Japanese is 翡翠 (Hisui). Jade is considered to bring good fortune and conveys wishes for a happy and beautiful life.

2. 陽葵  (Himari)

陽葵 (Himari) takes second place as the most common name for Japanese girls. It is associated with the cheerfulness of the sun and sunflowers.

3. 紬 (Tsumugi)

紬 (Tsumugi), named for a type of woven silk fabric. So, it’s a popular name for girls for its popular associations with craftsmanship and patience.

4. ましろ Mashiro 

茉白 (Mashiro) is another common name with a very pretty meaning, combining jasmine, 茉 (ma), and white, 白 (shiro), so “white jasmine.” So, it’s no surprise it’s a popular name for girls in Japan.

5. 凛 (Rin)

凛 (Rin) is actually a gender-neutral name, but it’s especially common with females compared to males. It actually translates to “dignified and poised.”

6. 陽菜 (Hina)

陽菜 (Hina) pairs the kanji for “sun” with the kanji for “greens” or “vegetables,” giving an image of something nurtured and warmed by sunlight. 

7. Ema 

If you consider the most popular name by reading rather than specific kanji, Ema ranks as the most popular name overall. So, this name might not have one singular meaning since it can consist of different kanji. 

Wondering how to say your name in Japanese? Check out our blog: What Is My Name in Japanese? Japanese Name Generator

Boy names also vary widely and sometimes are based on naming traditions like the order of who was born first: 陽一 (Yoichi), meaning first son, and 真二 (Shinji), meaning second son. Like female names, many are chosen for their meaning, sound, and aesthetic.

8. 湊 (Minato/Sou)

湊 (Minato) means “harbor” or “a place where water gathers,” and topped the boys’ list for the first time in 2025. It expresses parents’ hopes that their child will be sociable and have many meaningful encounters with others.

9. 伊織 (Iori)

伊織 combines kanji without a strong standalone meaning on their own, but together they carry an elegant, literary feel often associated with building connections.

10. 結翔 (Yuito/Yuuto)

結翔 (Yuito) pairs “to connect” with “to soar,” blending the idea of relationships with ambition.

11. 琉生 (Rui/Ruki)

琉生 (Rui) uses the kanji for “lapis lazuli” or “gem” alongside “life” or “born,” giving the name a precious, vibrant image.

12. 蓮 (Ren)

蓮 (Ren) means “lotus,” a flower strongly associated with purity and resilience in Japanese and Buddhist symbolism.

13. 朔 (Saku)

朔 (Saku) refers to the “new moon,” giving the name a quiet, fresh-start kind of meaning.

Gender-neutral naming has become an increasingly visible trend in Japan, with parents choosing names that work equally well for boys or girls.

14. せな (Sena)

Sena topped the gender-neutral name rankings in 2025. It’s typically written in hiragana or with kanji chosen more for sound than fixed meaning, which is common among genderless names.

15. 葵 (Aoi)

葵 (Aoi) means “hollyhock,” a flowering plant, and has remained one of the most enduring unisex names in Japan for years.

16. 陽向/陽太 (Hinata)

Hinata, meaning “sunny place” or “facing the sun,” is one of the most well-established gender-neutral names, regularly appearing near the top of both boys’ and girls’ rankings depending on the kanji used.

Conclusion: The Most Common Japanese Names are Full of Meaning! 

Japanese names and surnames have a long history and can carry significant meanings. While historically, many commoners didn’t officially have last names, today they are very important, especially since it’s a standard for Japanese etiquette to address people by their surname. However, with close friends, family, and even colleagues, you can use their first name! You’ll probably meet at least a few people who have the names from this list!

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FAQ:

What is the most common Japanese name?

It depends on how you count it. By kanji, 湊 (Minato) and 翠 (Sui) topped the boys’ and girls’ rankings in 2025, but by reading alone, Haruto has been the single most popular boys’ name for 17 years running, since many different kanji combinations can all be read as “Haruto.”

Why do so many Japanese names have multiple readings?

The same kanji can often be pronounced several different ways depending on the parents’ choice, which is why names like 陽翔 can be read as Haruto, Hinato, or Haruka.

Why do many Japanese female names end in 子 (ko)?

子 is traditionally added to make a name sound more feminine, though it’s been less common in recent naming trends compared to its peak popularity decades ago.

What's a "genderless" or unisex name in Japan?

These are names chosen to work for either gender, often written in hiragana or with kanji selected more for their sound than a fixed masculine or feminine meaning, like Sena, Aoi, or Hinata.

While Japanese has tons of English loanwords, English actually borrows quite a bit from Japanese as well. Words like sushi, karate, or tsunami are so commonly used that it might be easy to forget that they’re loanwords from Japan.

Let’s discover some common Japanese loanwords in English, covering some of the old and some of the new, but this blog is by no means exhaustive. By the end of this article, who knows? New words are probably being borrowed at this very moment. 

Why Do Japanese and English Borrow so Many Words From Each Other?

Since Japanese and English come from very different places with distinct cultures, cuisines, and geographic characteristics or phenomena, the more exposed we are to each other’s cultures, the more new concepts and words we encounter. It makes sense that English would just adopt the words for Japanese food items like “sushi” or “ramen.”

However, the word tsunami is also of Japanese origin. It just so happens that English had no word for huge tidal waves, so it borrowed tsunami from Japanese. Often when a word sufficiently describes something we don’t have a word for, we just adopt it into our language. As you are probably well aware, Japanese quite often does the same.

You’ve probably experienced what could be called the katakana glitch. You see a katakana word, and you just can’t figure out what it is until you mouth it, then you finally figure out that biiru (ビール) is actually “beer”. You probably can think of many more English loanwords in Japanese, such as soccer, or sakkaa (サッカー), and even modern slang like rizz, or rizu (リズ). New words are crossing over, perhaps because the internet and pop culture spread new trends faster than ever before. 

Note that this doesn’t always happen; when baseball was introduced to Japan, they made their own word for the sport, yakyuu (野球), which is made up of the words field, or 野 (ya), and ball, 球 (kyuu).

japanese loanwords we've used in english for food

Japanese Loanwords Used in English for Food and Entertainment

In 2013, UNESCO named Japanese food an intangible cultural heritage. The flavors and practices associated with Japanese food are unique. Many of the Japanese loanwords in English reflect that uniqueness. Similarly, many aspects of Japanese entertainment tend to originate in Japan, and the English words borrowed from Japanese show that.

A lot of these loanwords are originally written in kanji, hiragana, or katakana. If you need to review hiragana and katakana, head to this article.

1. Karaoke (カラオケ)

Did you even know this was a Japanese word before Karaoke actually came into contact with Japan or the language? It has roots in the words: kara (空), meaning “empty,” and oke (オケ), meaning “orchestra.” So, together the word actually means orchestraAlso, have you seen anyone do karaoke like the Japanese?

2. Sudoku (すどく)

If you’ve played sudoku and understand it, more power to you. This game and its title originated in Japan in 1984 and have since become very popular worldwide. The su comes from suji or suu (数), meaning number, and the doku (独) means single. The overall aim of the game is to get numbers to appear once in squares in a grid. So literally, the numbers must remain single. Or suuji wa dokushin ni kagiru (数字は独身に限る), which was the original title of the game. 

Europeans actually played a similar game in the 18th century. In the 1980s, a Japanese publisher distributed sudoku, which turned into a huge hit and has been popular ever since. 

3. Pachinko (パチンコ)

Hard to spend any time in Japan and not see a pachinko parlor. Pachinko is a kind of pinball game played in arcade games or, more commonly, gambling parlors. Japanese people like to make words that mimic or represent the sound you hear, like the bees buzzing or the snake hissing. The word pachinko is partly made up of a Japanese onomatopoeia. The first part, pachin, is from the sound that the metal pinball makes as it hits an obstacle. The ko is a diminutive suffix that means something like ‘little’. 

4. Soy (sauce, beans)

Tofu and miso are obviously Japanese loanwords, but soy? Yes, apparently it comes from しょうゆ (shoyu), which is Japanese for soy sauce. The actual Japanese term for the bean is daizu. Edamame, which are green soybeans, is also commonly used in English. 

5. Tamari (たまりしょうゆ)

This one is kind of hip these days. Many recipe bloggers suggest using tamari as a ‘healthy’ alternative to regular soy sauce. Tamari is richer, thicker, and less salty than regular soy sauce, but it is also made from fermented soybeans. 

6. Shiitake, maitake, matsutake, and enoki mushrooms (椎茸、舞茸、松茸、えのき)

Did I miss any? Many Japanese mushroom names have been carried over and used as-is in English. The most popular of these might be shiitake, which is often pronounced without the second ‘i’, resulting in shitake. 

7. Umami (旨味)

Umami is probably one of the most popular Japanese loanwords in English, being used all the time to describe a distinct savory flavor. This term is a relatively recent adoption into the English language, and it’s somewhat new to Japanese as well.

The word was first coined in 1908 when a Japanese scientist used the word to describe the “5th taste,” which is savoriness. In both Japanese and English, umami generally describes the savory flavor you would find in cooked meats, soy sauce, and mushrooms.

8. Dashi (だし)

No mention of washoku can exclude dashi, stock made from fish or kelp that is used as the base for many Japanese dishes. Dashi is commonly used in English to mean the same thing.

9. Katsu (curry or chicken katsu) (かつ)

Katsu refers to cutlets of meat that are breaded using panko and deep-fried. The cutlets are usually pork or chicken. Katsu is served with a sauce or with curry. In fact, in some places overseas, katsu curry has become so popular that the term is used to mean all Japanese curry. 

10. Panko (パン粉)

You might have guessed this from the previous entry, but panko is breadcrumbs. They are commonly used in Japanese cooking and the product and the name have crossed over into English-speaking cultures. 

The word panko is actually a combination of a loanword that didn’t come from English and the original Japanese word. “Pan” came from the Portuguese language, pao, and ko (粉) is a Japanese word that means “flour” or “dust”. 

The biggest difference between panko and standard breadcrumbs is that panko is made from bread without crusts. Panko’s crustless white bread is coarsely ground into airy, large flakes that give fried foods a light, crunchy coating.

11. Amazake (甘酒)

Making the list of words of Japanese origin recently recorded in the Oxford English Dictionary, amazake is a sweet, fermented drink made from rice. Unlike sake, which is also made from rice, amazake is not alcoholic. It literally means sweet (ama) sake. 

12. Manga (漫画)

These loanwords are used the same way in English as they are in Japanese. One distinction is that while manga means comics in general in Japan, the term typically means Japanese comics in English. 

13. Anime (アニメ)

Probably the most popular loanword used all the time in English is アニメ (anime), which ironically comes from the word “animation” borrowed from English. But in English, “anime” specifically refers to Japanese animation even though in Japanese it refers to all animation. This term is a great example of words being traded back and forth between two languages.

14. Emoji (絵文字)

Texting and instant messaging is just not the same without emoji, graphics that help express an emotion when words are just not enough. But the cute, yellow pictogram you’ve been using on your iPhone? The word came from the Japanese language. The kanji 絵 (え) means “picture” and 文字 (もじ) means  “character” or “letter.” You might learn some new emoji from the Emojipedia online. 

japanese sports

Japanese Loanwords Used in English for Sport and Martial Arts

Japanese martial arts are known the world over by their Japanese names. These are quite established loanwords, and the sports themselves continue to gain devotees.

15. Judo (柔道)

Japanese martial arts are well-known throughout the English-speaking world, by their Japanese names. Judo, a defensive martial art, is no exception. The term originates from soft, gentle (柔; juu) and way, road (道; do). Judo is an Olympic event, and practitioners are usually called judoka (柔道家). 

When you’re saying the word “judo” in Japanese, remember to elongate the first syllable: Ju-u-dou. In English, however, you can shorten it. 

16. Jujutsu (柔術)

Precursor to judo, this is also a Japanese unarmed martial art. The first part of the term, juu means gentle, just like in judo and the jutsu (術) means skill or art. There are variant spellings in English, including jiu-jitsu or ju-jitsu. It is also the origin of the name of the famous martial art, Brazilian Jiu-Jitsu.

However, historical evidence shows that Brazilian Jiu-Jitsu (BJJ) comes from Judo, but at the time Judo was still being called “Ju-Jutsu,” which is why BJJ has its name today rather than “Brazilian Judo.”

17. Karate (空手)

Karate is definitely one of those Japanese loanwords that almost feels like it’s always been in English. The term originates from empty (kara) and hand (te), meaning fighting with bare hands. But the history actually gets more interesting.

Karate originates with the indigenous people of Okinawa, who referred to their martial arts as 手(te or tii in Okinawan). But because the Okinawans traded so much with China, Chinese martial arts heavily influenced Karate, so it was initially called “Chinese hand” (唐手), pronounced the same as we know it today. Eventually, after Japan took over Okinawa, the name was changed to 空手 (karate).

18. Kendo (剣道)

Another Japanese martial art that was simply imported into English, it consists of participants using bamboo swords and wearing protective gear based loosely on samurai armor. Ken means “sword” and do means “way.”

19. Sumo (相撲)

Often suffixed with ‘wrestling’ in English, sumo means to fight. It’s not just the word that has crossed borders. Many non-Japanese people have succeeded as sumo wrestlers, in what is perceived to be a closed and very traditional world. Check out this quick guide to sumo related terms to learn a bit more about the sport. 

Japanese Loanwords Used in English for Performing and Literary Arts

From the theater to the page, traditional Japanese performing and literary arts have become well-known in English-speaking cultures. 

20. Kabuki (歌舞伎)

This is a kind of Japanese theater. The Online Etymology Dictionary cites two possible origins of this Japanese loanword. One is that kabuki comes from the verb kabuku, meaning to deviate. The first kabuki performance was given in a shrine by a girl, dressed as a man, which was outside of the norm. The other explanation is that kabuki means  ‘art of song and dance,’ from ka (song), bu (dance), and ki  (art, skill). 

21. Noh (能)

In Noh theater, performers sing and dance while wearing masks. This loanword comes from the Japanese meaning ‘talent’.

22. Tanka (短歌)

A poem written using just five lines, tanka means short (tan) song (ka). In English, the poems typically use five lines and 31 syllables, but in Japanese, they are typically written in three lines. 

23. Haiku (俳句)

If you’ve heard about haiku, you probably have the impression that it takes immense skill to craft them. These poems are written using a set number of syllables. The haiku consists of three lines, with five syllables in the first line, seven in the second, and five in the third.

Though haiku were originally written in Japanese, English poems following this pattern also go by the same name. Literally meaning light (haikai no)  verse (ku), these poems are often about nature. 

23. Senryu (川柳)

Senryu is a loanword that refers to another type of Japanese poetry that’s similar to haiku. It tends to talk about people, rather than nature. This form was named after a poet who frequently practiced it. 

Other Japanese Loanwords We Use in English

From business to bedding and natural disasters, Japanese loanwords are used in many areas of life. The following words don’t fall neatly into the categories we have here. But they are still commonly used. 

25. Tycoon (大君)

You’ve probably heard this word used a lot with another t-word, tech, as in tech tycoon. Its origins have little do with technology, however. Taikun was the name foreigners gave to the shogun (another loanword) when they came to Japan in the 1800s. Over time, taikun (great lord) became tycoon. Today, the word refers to someone of tremendous wealth and power. 

26. Honcho (班長)

This is another loanword often used alliteratively with head, as in head honcho, meaning leader. The term originates from Japanese han (group) and cho (leader), and was apparently picked up by foreigners in Japan during the second world war.  

27. Skosh (少し: Sukoshi)

Have you ever noticed someone saying, “Just a skosh.” Maybe you’re asking if you need to add more salt when you are making soup. This loanword is a shortening of the Japanese sukoshi, meaning a little. It was adopted by the US servicemen when they were stationed in Japan after World War II. It is used in the same way in English and carries the nuance of a really tiny amount. 

28. Zen (善)

This loanword originates from the Japanese school of Zen Buddhism that focuses on meditation. In common use in English, zen means calm and peaceful, and doesn’t explicitly refer to Buddhism. 

29. Futon (布団)

Futon is one of those loanwords that perhaps many people have forgotten is, in fact, a loanword. It’s used to describe a flat mattress that can be rolled up, which is traditional bedding in Japan. However, in English, people refer to couches that have pull-out beds as futons. The fu in this loanword means sheet or cloth, and the ton means group. 

30. Ikigai (生きがい)

Ikigai, as a concept, has been making waves in the English-speaking world in recent years. Iki means life and gai means value, so the term translates to ‘reason for being’. The idea is that with a reason for being or a purpose, people can live more fulfilling lives, as those lives get longer. 

31. Tsunami (津波)

Originating from harbor (tsu) and wave (nami), this word has been in use in many unfortunate circumstances recently. As with the original Japanese, it describes a large sea wave caused by an earthquake. Tsunami has also been used in a figurative sense to mean a large and sudden amount of something. 

32. Samurai (侍)

Many words from Japanese history are usually adopted directly into English, and samurai is no exception. Samurai describes a specific warrior class that only existed in the context of Japan. Calling them “Japanese knights” just wouldn’t capture what they were and the place they had in Japanese society.

Likewise, many other historical Japanese terms for different social positions or figures, like shogun, daimyo, or even ninja, are simply borrowed in English.

33. Katana (刀)

While katana actually just means “sword,” in English it has come to refer to the specific Japanese sword with its characteristic curved blade that was used by the samurai. Likely due to its unique aesthetics, carefully crafted by skilled blacksmiths, it caught the attention of foreigners. Thus, now we use the word katana to describe the iconic sword from Japan.

34. Kimono (着物)

The kimono is a beautiful, elegant garment that has come to be known as the national dress of Japan. So, there’s no question why English adopted the word kimono to describe this iconic piece of clothing. There isn’t even an equivalent type of clothing to the kimono in English-speaking countries; while there are dresses and robes, none of them are quite a kimono.

35. Shinkansen (新幹線)

While English has the word “bullet train,” it’s not uncommon for people to opt to use the word “shinkansen” instead. Japan’s efficient transportation system, particularly the bullet train, has become such an image of the nation that shinkansen is now widely known in English. Often when people visit Japan, they might say they want to ride the “shinkansen” rather than the “bullet train.”

Conclusion:

You might be surprised how many words the English language adopts from Japanese alone. You’ve no doubt been using many of them, and as the English language continues to borrow words from Japanese, you’ll end up using even more Japanese in English. The truth is, languages constantly borrow from each other, showing how we exchange ideas all the time.

As a matter of fact, Japanese doesn’t just borrow words from English. To find out more, read our blog: Loan Words in Japanese that Don’t Come from English!

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Does English have Japanese loanwords?

Yes, the English language borrows a lot of Japanese words. For example, tsunami, tycoon and sudoku came from the Japanese equivalent. English language also retains a lot of original Japanese food-related words, like sushi, katsu and dashi.

What English words are borrowed from Japan?

Among many of them, the most common English words borrowed from Japan are:

  • Tsunami
  • Karaoke
  • Tycoon
  • Sushi
  • Skosh
  • Ramen
  • Futon

Does Japan borrow words from the English language?

Yes, Japanese has around 4,500 words that are borrowed from English. Loanwords borrowed from a foreign language is called gairaigo (外来語).

Writing an email in Japanese isn’t as overwhelming as it sounds. You just need a few key expressions to maintain proper etiquette, and the rest sort of falls into place. In English, we also follow a set of formalities to show good manners.

You usually start with a greeting like “Dear…” and end with a warm sign-off like “Best Regards,” “Sincerely,” or “Cheers.” Japanese emails are similar; use standard formatting and expressions to make your email feel friendly, professional, and sincere. 

So let’s break down how to write an email in Japanese, the right way!

Basic Structure and Format of Japanese E-mails

Infographic showing how to write an email in Japanese

Japanese emails follow a basic structure and format that can vary by level of formality. Japanese business emails have a much more rigid format, and you usually include details like addressing the recipient’s company and department. But for most general emails, both personal and business, this is the common structure you will find:

Top: Recipient name (for business emails, you include their company and department/position)
Introduction/Greeting: Usually includes standard expressions to convey appreciation. You usually mention your name here as well.
Body: Addresses the purpose of the email, whether it’s to apply for a job or to schedule something.
Closing: Sign off with another formal phrase thanking them for their time
Signature: You usually just need your name (for business emails, you usually have a template that includes company information)

For the sake of this blog, we will focus on how to email in Japanese for personal use, and not necessarily for work, which follows Japanese business email standards. 

Generally, you will recognize key expressions that are used in just about every Japanese email, whether it’s for business or personal use. But you don’t need to make your personal emails outside of work so rigid, and you can be much more concise. So, let’s break down how to write a Japanese email, starting from the subject line to the sign-off!

Subject lines in Japanese Emails

Subject lines, known as 件名 (kenmei) in Japanese, appear at the top of the email or in your notification. The subject line should summarize what the email is going to be about, like if you’re inquiring about an apartment or if you’re applying to a new job. 

Subject lines don’t need to be complicated at all; you can simply write the purpose of the email. Here are some examples.

Example 1:

OOアパート201号室についての問い合わせ
OOapaato 201 goushitsu nitsuiteno toiawase
Inquiring about OO apartment room 201

Example 2:

マーケティングアナリストへの応募
Maaketingu anarisuto eno oubo
Marketing Analyst Application 

Addressing the Recipient in Japanese Emails

At the top of the email, you usually address the recipient. While in business emails, you usually have to address the recipient’s company and name; in standard emails, you just simply have to address the person’s name, usually their last name followed by the suffix 〜様 (~sama). 

However, if you don’t know the recipient’s name, you could use a polite phrase such as 株式会社 〇〇 御中 (kabushigi gaisha OO onchuu), meaning “To whom it may concern at company OO.” However, Japanese emails generally don’t use standard Japanese greetings like こんばんは (konbanwa) or こんにちは (konnichiwa). 

Writing the Greetings in Japanese Emails

There is one phrase you will always use and see in just about every Japanese email you’ll send and receive. This is the key expression you will need to know to greet the recipient:

お世話になっております
Osewa ni natte orimasu
Thank you for your support/assistance

There actually isn’t a good English translation for お世話になっております, but it basically means “Thank you for your constant support.” It’s a very humble keigo phrase you use to thank people for working with you. It literally translates to “I’m in your care,” so you are acknowledging that you are taking up their time and attention. It’s an expression of appreciation, and it’s always used as a formality when you email, send a message, or even call someone. 

Afterward, you usually need to introduce yourself or mention who you are. It doesn’t need to be a full-length 自己紹介 (jikoshoukai) or self-introduction. You just need to mention your name (typically last name, then first). If you’re emailing in a professional capacity, you would also need to write your company name. Here are both ways you can write your email introduction.

Example 1:

お世話になっております。
パブロ・フアンです。
Osewa ni natte orimasu
Paburo Huan desu.
I’m grateful for your constant support.
This is Juan Pablo.

Example 2:

いつもお世話になっております。
合同会社グーグルのパブロ・フアンと申します。
Itsumo osewa ni natte orimasu.
Goudou gaisha guuguru no paburo huan to moushimasu.
I’m grateful for your constant support.
I am Juan Pablo from Google LLC.

The second example is more formal since you are introducing your company as well as your name. Also, rather than just saying your name, by adding the keigo phrase と申します (to moushimasu), you are introducing yourself more formally, similar to saying “I am called…”

However, depending on who the recipient of the email is, you might use a different greeting.

Greetings for Someone You’re Contacting for the First Time

If this is your first contact, you could greet the recipient with はじめてご連絡いたします (hajimete gorenraku itashimasu), which translates to “this is my first time contacting you.” It works as a polite greeting when emailing someone for the first time.

Example:

初めてご連絡いたします。
パブロ・フアンと申します。
Hajimete gorenraku itashimasu.
Paburo huan to moushimasu.
This is my first time contacting you.
I am Juan Pablo.

Greetings for Colleagues

When emailing a colleague or teammates, which you will need to do often, you don’t need to be as formal as you would when emailing clients or external partners. Generally, when you email a colleague, you would use the common phrase: お疲れ様です (otsukaresama desu). 

There is no English equivalent, but it conveys your appreciation for the listener’s hard work. It’s a common business Japanese expression you use when greeting colleagues or your boss, both in the workplace and over email. It’s also common to follow up the phrase with お世話になっております.

Example:

お疲れ様です。
いつもお世話になっております。
Otsukaresamadesu. 
Itsumo osewa ni natte orimasu.
Thank you for your hard work.
I’m grateful for your constant assistance.

Writing the Body in Japanese Emails

Now we finally get to the meat of your email. In the body, you discuss the main purpose of the email, whether it’s to inquire about a new apartment room with your agent, apply for a job position, or even just respond. For most general emails, you can state your purpose or just go straight to the point of your email.

Example 1:

質問があるのですが、入会金はいくらでしょうか?
Shitsumon ga aru no desu ga, nyuukaikin wa ikura deshou ka?
I have a question: how much is the membership fee?

Example 2:

入学要件をおしえていただけますか?
Nyuugaku youken o oshiete itadake masu ka?
So, could you let me know about the admission requirements?

Sometimes, before getting to the point, you might need to write a brief introduction, which varies depending on the email’s purpose. For instance, if the email follows up on a previous conversation or meet-up, you usually thank the recipient for their time before moving into the body.

Example 3:

先ほどは、ありがとうございました。面接可能な日程は以下の通りです。
Saki hodo wa arigatou gozaimashita. Mensetsu kanou na nittei wa ika no toori desu
Thank you so much for your time earlier. Here are my availabilities for the interview.

You’ll often need to make requests in emails, so how do you do that politely in Japanese? 

Making Requests in Japanese in Emails

Over email, you’ll frequently need to actually ask for something, whether it’s information, a document, or a favor. Japanese has several set phrases for making polite requests, and the right one depends on how big the favor is and how formal the relationship is.

One of the most common ways to make a request is by using 〜ていただけますか (~te itadakemasu ka), which roughly means “could you do… for me?” It’s a humble, polite way to ask someone to do something without sounding too direct or demanding.

Example:

資料を送っていただけますか?
Shiryou o okutte itadakemasuka?
Could you send me the materials?

However, if you want to email a request to change something already agreed upon, it is better to use an apologetic expression. Asking to make a change could inconvenience the other person, so to convey your awareness of that, you can say, もうしわけありませんが、~ていただけないでしょうか? (Moushiwake arimasen ga, ~shite itadakenai deshou ka?), which means “I’m very sorry, but would it be possible to change…?”

もうしわけありません expresses a deep apology that works perfectly for formal contexts. You can use this phrase with your boss or a client. Additionally, 〜ていただけないでしょうか politely asks if it’s possible to make the request you’re asking.

Example:

もうしわけありませんが、面接の日程を変更していただけないでしょうか?
Moushiwake arimasen ga, mensetsu no nittei o henkou shite itadakenai deshou ka?
Would it be alright if I changed the interview date?

How to Write Final Remarks in Japanese Emails

Just like Japanese emails open with a set greeting, they almost always close with one too. These closing phrases wrap up the email on a polite, appreciative note, and skipping them can make your email feel abrupt, even if the rest is perfectly polite.

The most common closing phrase by far is よろしくお願いします (yoroshiku onegaishimasu). It doesn’t have a direct English equivalent, but it functions like “thank you in advance” or “I appreciate your cooperation,” and you’ll see it at the end of nearly every Japanese email, personal or business.

Example:

ご確認のほど、よろしくお願いいたします。
Gokakunin no hodo, yoroshiku onegaishimasu.
Thank you in advance for your confirmation.

For more formal or business emails, especially ones sent to clients or higher-ups, you can upgrade this to 何卒よろしくお願い申し上げます (nanitozo yoroshiku onegai moushiagemasu). Adding 何卒 (nanitozo), meaning “please” or “by all means,” and switching to the humble keigo form 申し上げます (moushiagemasu) makes the phrase noticeably more formal and respectful.

Example:

今後とも何卒よろしくお願い申し上げます。
Kongo tomo nanitozo yoroshiku onegai moushiagemasu.
I humbly ask for your continued support.

After your closing phrase, you’ll typically add your signature, which includes your name and, for business emails, your company and position. This final structure signals that the email is complete and reinforces the polite, appreciative tone you’ve kept throughout.

Conclusion: Writing Japanese Emails Is Easier than You Think!

While Japanese emails can seem complicated, with lots of formalities, they aren’t too difficult to get used to. Japanese emails tend to use the same phrases, so once you know them, they’re easy to write and understand. So, try to remember some of the key phrases from this blog and write an email completely in Japanese!

Learn to Write Japanese Emails with Coto Academy!

If you really want to master writing a Japanese email like a native, then come learn Japanese at Coto Academy! Our classes go over common expressions you will need to use in emails, daily life, and work. We focus on practical Japanese you can start using right away, whether you’re a complete beginner starting with hiragana or looking to level up your Japanese!

So, visit one of our campuses in Tokyo or Yokohama, or join us online from anywhere around the world! If you want to chat and discuss details, fill out the form below!

FAQ:

What's the most important phrase to know for Japanese emails?

お世話になっております (osewa ni natte orimasu). It’s used in almost every email, business or personal, and works even the first time you’re contacting someone.

How is a Japanese business email different from a personal one?

Business emails follow a much stricter structure, including the recipient’s company and position, formal keigo throughout, and a set closing phrase, while personal emails can be shorter and more casual.

What greeting should I use when emailing a colleague instead of a client?

お疲れ様です (otsukaresama desu) is the standard choice for colleagues and bosses, often followed by お世話になっております for added politeness.

How should I close a Japanese email?

よろしくお願いします is the standard, versatile closing phrase for almost any email. For more formal situations, 何卒よろしくお願い申し上げます adds an extra layer of humility and respect

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Coto Academy’s Japanese class is a full-time Japanese language program for foreigners. Classes are held five days a week, Monday to Friday, at our five Japanese language schools. Lessons cover kanji, grammar, vocabulary, and conversational practice in a well-rounded, practical way.

Students will learn Japanese in Tokyo and Yokohama with professional, native tutors.

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Intensive Japanese Lessons for All Levels

From complete beginners to advanced, our full-time Japanese lessons are structured into 18 levels to correspond with JLPT levels.

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Intensive Japanese Class Level Guide

Course LevelAvailable ClassesDescriptionTextbook
Intensive Total Beginner Course (JLPT N5)Japanese Crash CourseA 4-week Japanese course is designed for students with no prior Japanese experience. Over four weeks, you will:
Learn basic greetings and essential expressions for daily life
Master the fundamentals of hiragana and katakana
Practice short conversations in common everyday situations
Nihongo Fun & Easy
Intensive Beginner Course
(JLPT N5 – JLPT N4)
B1 – B3For learners who already know hiragana, katakana, and basic vocabulary.
Engage in simple, everyday conversations
Genki 1
B4 – B6Expand your range of Japanese expressions.
By the end of the course, students will gain greater confidence in speaking Japanese.
Genki 2
Intensive Intermediate Course
(JLPT N4 – N3)
I1 – I2Learn natural daily conversations in Japanese.
Review previously learned expressions and expand your daily-life vocabulary.
Practice speaking naturally in a variety of everyday situations.
Weekly J
I3 – I5Master Japanese in a practical, real-world context.
Express more complex ideas and opinions in everyday situations.
Develop the ability to understand social and abstract topics.
中級へ行こう (Chuukyuu e Ikou)
日本語総まとめ
N3漢字 (Nihongo Sou Matome N3 Kanji)
Intensive Advanced
(JLPT N3 – N2)
A1 – A2Focus on understanding abstract and complex Japanese while expanding conversations to topics of personal interest and specialized fields.
Express personal opinions and construct arguments effectively.
Gain familiarity with real business situations and master the use of honorific expressions.
中級を学ぼう(前期) (Chuukyuu o Manabou)
日本語総まとめN2漢字(Nihongo Sou Matome N2 Kanji)
A3 – A5Comprehend longer sentences and more advanced content.
Express coherent opinions on various topics.
Handle advanced tasks such as negotiating and making requests.
Engage in in-depth conversations using advanced grammar and vocabulary with native speakers.
Participate in discussions on complex subjects, including business and current affairs.
中級を学ぼう(中期) (Chuukyuu o Manabou)
日本語総まとめN2漢字 (Nihongo Sou Matome N2 Kanji)
Intensive Business JapaneseB1 – B2A 2-month business Japanese course focused on improving communication skills for work.
Designed for students who want to build a career in Japanese.
ビジネス日本語30時間課題達成のプロセスで学ぶビジネスコミュニケーション (Work in Japanese! Business Japanese in 30 Hours)

FAQ

Where are Coto Academy's schools located?

Coto Academy has five physical school locations, all in Tokyo and Yokohama, for in-person Japanese language learning. They are located in Shibuya, Shinjuku, Iidabashi, Minato, and Yokohama. Coto Academy Shinjuku is its latest location, opening in April 2026.

What are the Intensive Japanese Courses?

Our Intensive Japanese Courses are designed to help students master Japanese speaking, listening, writing, and reading skills. This course is more suitable for students who are fully committed to studying.

Are Intensive Japanese Courses available in the evenings and on Saturdays?

Yes, they are! Please fill in the inquiry form and ask us about the schedule.

Can I join Intensive Japanese Courses anytime?

Yes, you can join them anytime. The classes usually start on Monday. Please fill out the inquiry form and ask us about the schedule.

Is the course suitable for JLPT preparation?

Yes, our Intensive Japanese Courses align with the JLPT (Japanese Language Proficiency Test) levels. Whether you’re preparing for JLPT N5, N4, N3, or higher, our courses are structured to help you improve all aspects of language proficiency, including speaking, listening, reading, and writing. However, we have a dedicated JLPT course available as well!

How many days do I study in the intensive Japanese class at Coto Academy?

You study 5 days a week, Monday to Friday, for about 3 hours per day.

What is the schedule for Coto Academy’s full-time Japanese class?

The schedule varies each month, but each intensive course lasts about 4 weeks per level. Check out our latest course schedules here.

Can I take morning or afternoon intensive Japanese classes?

Yes, classes are available in the morning or afternoon, depending on your level.

How do I sign up for a class at Coto Academy?

Fill out our contact form and schedule a free 1-on-1 consultation with our in-house education consultant, who will do a language test and help find the right course for you.

Who takes Japanese lessons at Coto Academy?

Our students are international residents in Japan, ranging from working professionals and career changers to spouses and family members of businesspeople. We have a diverse student body from countries like the U.S., Canada, France, and Germany, with ages ranging from their mid-20s to 70s. We have recently welcomed short-term visitors too.

How is Coto Academy’s intensive Japanese course divided?

Courses are divided into beginner (JLPT N5–N4), intermediate (N3), and advanced (N2) levels. Each level typically runs for 4 weeks.

What is the top full-time Japanese course in Tokyo?

Coto Academy is considered to be one of the top Japanese language schools, known for its intensive course.

Does Coto Academy offer business Japanese class?

Yes, Coto Academy offers business Japanese courses in Tokyo covering formal language, workplace communication, and professional conventions. Part-time and intensive options are available; speak to our staff to find the right fit for your goals!

Course Fees For the Intensive Courses & Intensive Plus

You can choose how many weeks of classes you would like to take!
If you sign up 6 weeks before your class starts, an Early Bird Discount applies!
A ¥10,000 registration fee is required for new students.
If you sign up for more than 3 months, the initial registration fee and material fee are waived.
For Intensive Plus, you can choose to take one or two additional lessons per week!

Regular Pricing

Intensive Plus

Trial Plan

40,000

1 week

Starter Plan

136,000

4 weeks

Middle Plan

360,000

12 weeks

Growth Plan

648,000

24 weeks

Ultimate Plan

972,000

36 weeks

Trial Plan

42,700

1 week + 1 Extra class

Starter Plan

146,400

4 weeks + 4 extra classes

Middle Plan

388,800

12 weeks + 12 extra classes

Growth Plan

703,200

24 weeks + 24 extra classes

Ultimate Plan

1,054,800

36 weeks + 36 extra classes

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Minato Japanese Language School

Immersive Japanese lessons in Minato, Tokyo – ideal for serious learners, expats, and residents.

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Our Minato Japanese language school is located in Azabu Juban, the heart of Tokyo’s expat community. Azabu-Juban is home to many embassies, international companies, and expat communities, making it a popular place for international residents and families. It is also easily accessible from Hiroo, Roppongi, Akasaka, and Shirokanedai.

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3F Azabu Shinwa building 2-11-5 Azabu-Juban, Minato-ku, Tokyo 106-0045

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Mon-Thu: 9:00-21:00

Fri: 9:00-18:00

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03-6809-4880

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Take Exits 1, 2, or 7 of the  Azabu-Juban station (4 min walk)

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Course Offerings at the Minato School

Our Intensive Japanese courses are perfect for people with no prior experience studying Japanese who are fully committed to learning Japanese and focusing on conversational practice.

Our Lite-intensive Japanese courses are perfect for people who want to learn Japanese and focus on conversational practice during their busy schedules.

Our Part-time Japanese classes are for busy adults who want to learn Japanese at their own pace in a supportive and interactive environment.

Our Private Japanese lessons are for people who want to learn Japanese 1-on-1 with our teachers, allowing for a more personalized learning experience.

Our Kids Japanese courses aim to teach children Japanese through fun and interactive activities, as well as field trips where they can explore the city!

Tour Coto Acaemy Minato!

At Coto Academy’s Minato campus, community, friendliness, and coziness are at the very heart of everything we do. Enjoy complimentary Wi-Fi, free coffee and tea, and comfortable study spots designed for reviewing your lessons before class. From our bright, modern learning spaces to our vibrant student hangouts, come see what makes our campus environment so special.

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Does Coto Academy offer evening Japanese classes at Minato?

Yes! Coto Academy offers weekday evening Japanese lessons — perfect for working professionals and busy residents who want to study after work.

Who should study at Coto Academy Minato?

Coto Academy Minato is ideal for expats, international residents, and families living in the Minato ward and surrounding areas, including Hiroo, Roppongi, and Akasaka. The campus is especially popular with beginners looking for an intensive crash course, and families who want kids and adults to study Japanese together.

What is the age range of the students at Coto Academy Minato?

We welcome students of all ages at Coto Academy Minato. Because the campus is located close to several embassies and international residential neighborhoods, many of our students are working professionals and adult learners from the local expat community.

At the same time, we also offer Japanese language courses for children, making the school a convenient option for families living nearby who want both adults and kids to study Japanese in a supportive environment.

How many locations does Coto Academy have?

Coto Academy has five physical school locations, all in Tokyo and Yokohama, for in-person Japanese language learning. They are located in Shibuya, Shinjuku, Iidabashi, Minato, and Yokohama.