Working Holiday Visa for Short-term Language Students in Japan Through ERFS

Last Updated on 15.08.2022 by Coto Japanese Language School

Coto Academy is excited to announce that we can become the receiving organization in the Entrants, Returnees Follow-up System (ERFS) for foreigners who want to come to Japan for a short-term stay (less than three months). In other words, we can issue the ERFS for a short-term visa for student visit purposes.

Terms, Conditions and Disclaimer

Coto Academy strives to give accurate information. In a time of uncertainty and misinformation, discretion is more crucial than ever. We kindly encourage anyone interested in studying with us and entering Japan through the ERFS system to read our full guide before contacting us.

We can issue ERFS for two types of visas:

  • Working holiday visa
  • Short-term business visa

In order for us to issue an ERFS, you will need to study with us for four weeks as an intensive course student.  You will need to complete payment before we issue the ERFS and it is non-refundable. We do not issue ERFS for tourism purposes as we are not a tour agency. 

Keep in mind that Coto Academy cannot issue the ERFS if your plan is to come to Japan on a temporary visitor visa for the purposes of tourism. We also cannot be an inviter or guarantor on your application. Listing a guarantor and inviter is your individual responsibility. 

The ERFS certificate is only one of many visa application documents required to enter Japan for short-term stays. Because of this, while Coto Academy can only issue the ERFS certificate, this does not guarantee your visa application acceptance.

Enter Japan under a temporary visitor visa and contact us now. See our FAQ about the ERFS and Coto’s terms and conditions. For a more generic guide on ERFS (for tourism purposes), check out: What is ERFS? 2022 Guide to Short-term Visa for Foreigners in Japan

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How Coto Academy Can Help With ERFS Application and Support Your Entry to Japan

Under the New Border Measures, receiving organizations located in Japan are required to submit a prescribed application to the government of Japan for their international student on the Entrants, Returnees Follow-up System (ERFS) before your visa application.

To be eligible, you will need to sign up and complete registration for any of Coto’s Japanese intensive courses in Tokyo or Yokohama for at least four weeks. We will complete the prescribed application in the ERFS (but not the whole visa application).

ERFS can be issued only for students who are studying with at least 1 month of intensive courses. You must complete payment for this before issuing the certificate. It takes one working business day to issue the certificate after the completion of payment.

What You Need to Know About ERFS Procedure

A Temporary Visitor Visa is for those who intend to stay in Japan for 90 days or less for specific purposes.

There are two documents you need for visa application under the ERFS method:

  1. Certificate for completion of registration to the ERFS that your organization has applied online
  2. Other required documents for visa application.

Currently, all foreign nationals who are recognized to be in special exceptional circumstances, and wish to newly enter Japan, need to apply for a visa except for those with a re-entry permit. And also have to get a certificate for completion of registration to the Entrants, Returnees Follow-up System (ERFS) which receiving organization located in Japan applied for online.

The certificate for completion of Registration to the ERFS system means a proof of document issued by ERFS of the Ministry of Health, Labour and Welfare after receiving organizations apply and register their entrant’s information online.

For more information, kindly visit the official website of the Ministry of Foreign Affairs in Japan. Head to the ERFS entry page for the complete reference.

Flow of Entering Japan Through the ERFS with Coto Academy

erfs student enter japan procedure

In principle, visa applicants should come to the embassy or consulate in person. Coto Academy can only issue the ERFS certificate. You will need to complete the visa application by yourself or your legal representative at your Japanese overseas consulate.

When applying for a visa at an embassy or consulate of Japan located in your resident country, you will be required to submit an “ERFS Certificate of Acceptance” issued by the Coto Academy as part of your application documents.

After receiving organizations complete a prescribed application on ERFS, the system will issue a certificate for completion of registration online. Then, we will e-mail a PDF file of the certificate to you. A photocopy of the certificate will be required to be submitted to an embassy or consulate of Japan as part of visa application documents.

  1. Register for Coto Academy’s 4-week in-person intensive course, which is available in our Tokyo or Yokohama language school branch.
  2. Coto Academy must confirm the complete payment.
  3. Coto Academy will apply online through the ERFS and issue the certificate of completion. It takes one business day to issue the certificate after payment has been completed.
  4. You will receive a PDF file of the certificate called “Certificate for completion of Registration to the ERFS system (受付済証: Uketsukezumisho).
  5. Once you get the ERFS certificate, prepare a photocopy of it with complete visa issuance application requirements.
  6. You will get a confirmation of your application status. 
  7. Issue your short-term visa. 
  8. Enter Japan while complying with all COVID border measures for international travel, including downloading MySOS app and checking vaccination requirements. 

If you have any questions about this particular issue, contact us at [email protected]. Our staff will get back to you shortly. You can also fill out the form below. You can choose “Intensive Course” and inquire about the further procedures involved with the visa application, ERFS, terms and conditions.

About Our Japanese Intensive Course

Our Japanese intensive courses are held five days a week from Monday to Friday (including national holidays). Each lesson lasts around 3 hours. This class is specially designed to help you make faster Japanese language progress, and focus on practical spoken Japanese for daily life that will help you to live comfortably in Japan. 

Course schedules are flexible. You can choose between morning and afternoon classes. We also limit one class to 8 students. This way, our teachers can thoroughly evaluate your skill and properly encourage active learning.

We offer beginner, intermediate and advanced courses. Head here to find out more about our Japanese course prices and packages.

How long does it take to get an ERFS?

It typically takes 1 working business day for your certificate to be issued.

Does the ERFS have an expiry date?

No, there is no expiration for ERFS.

Do I need to complete payment before Coto will issue the ERFS?

Yes, once payment is completed, Coto will issue your certificate.

Are there refunds?

No, there are no refunds.

How can I get an ERFS?

Coto will provide an ERFS to any student who enrolls and pays for 1 month of intensive courses upfront. Once payment is completed we will issue the ERFS.

What is the difference between Coto's intensive, lite intensive and part-time courses?

You will study five days a week (Monday-Friday) for a month if you enroll in our intensive course. Lite Intensive courses are held twice a week. You can join part-time lessons from any time as long as there is availability.

Is Coto in charge of my visa application too?

Application for a visa should be made by yourself at a Japanese overseas establishment. Coto is not responsible for any visa denial or problems in your visa application.

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